By direction of Headquarters Air Force, Scott Air Force Base is in HPCON Charlie. This change is under Headquarters direction to decrease the risk of community spread and is not a result of heightened local infection rates.
• MONITOR FOR SYMPTOMS: All Team Scott personnel are directed to continue monitoring for symptoms. Individuals required to be at base work centers are recommended to check their temperature twice per duty day. Individuals who have a fever of 100.4 F or above, cough, and shortness of breath need to isolate at home as soon as possible and call their medical provider. If isolating at home, access home care instructions at CDC.gov.
• 100% ID: We are implementing 100% ID checks at the base entry points. There will be no additional base access restrictions at this time. As this situation evolves, the installation commander reserves the right to restrict visitors and non-essential personnel to protect mission continuation and the health of those employees who are critical supporting ongoing global operational requirements.
• ENTRY CONTROL POINTS: Entry control points with COVID-19 screenings should be established at all high density work centers. TRANSCOM, SDDC, CCC, AMC/618th AOC, and DISA personnel should expect ECPs at Buildings 1900, 1990, 1961, 1700, 1600, and 5160 respectively. These organizations should institute ECPs as soon as local training is complete and conditions are set to execute, as established by the units. Daily screening is recommended at all other work centers where members are required to be physically present for duty.
• DUTY STATUS: As far as duty status is concerned, we still have a global mission to accomplish. Unless directed otherwise through your chain of command, there is no change to your duty status. All units will continue to maximize virtual and telework measures giving particular consideration to the protection of high-risk personnel.
• CLEANING: The installation has modified the custodial contract to regularly clean high contact surfaces however recommend units engage in additional cleaning as appropriate for your work centers. For confirmed ill employee work spaces, you can place a deep clean work order with the 375th Civil Engineering Squadron at 618-256-2202.
Governor's COVID response page
For more information about COVID-19, visit https://www.af.mil/News/Coronavirus-Disease-2019/
Updates specific to FSS program impacts and hours of operation can also be found at www.375FSS.com.
If you have any other questions, please contact your supervisor.
Single point of entry: The Medical Clinic will have only 1 entry control point [the main rotating doors]. Staff members will be doing precautionary screenings for all before entering the facility, so please arrive 20-30 minutes prior to scheduled appointments.
Q: What are the symptoms of COVID-19?
A: Symptoms include a fever (exceeding 100.4), cough, and difficulty breathing. Not everyone who has respiratory symptoms like cough and shortness of breath needs to be tested. Similarly, not everyone who is infected with novel coronavirus needs medical treatment. We want to make sure those at higher risk of severe illness are prioritized for testing and that they can receive the medical care they need. We ask those who have mild symptoms to stay home so the health care system is not overwhelmed.
Q: What do I do if I have symptoms of COVID-19?
A: Contact your supervisor and advise them as well as call ahead to our wellness line at (618)256-9355. This allows our health professionals to prevent the spread of the disease and leadership to assess mission impact. Not everyone who is infected with novel coronavirus needs medical treatment. We want to make sure those at higher risk of severe illness are prioritized for testing and that they can receive the medical care they need. We ask those who have mild symptoms to stay home so the health care system is not overwhelmed. Older adults and any individuals who have severe underlying medical conditions or are immunocompromised should contact their healthcare provider early, even if their symptoms seem mild.
Q: What if I have general questions about COVID-19?
A: Call our Public Health office at (618)256-5653 or the Nurse Advice Line at 1-800-TRICARE. Local COVID-19 concerns can be routed to the 375th Air Mobility Wing Emergency Operations Center at 618-256-4506. You may also visit https://www.af.mil/News/Coronavirus-Disease-2019/ to learn more.
Q: Is the pharmacy still open?
A: The Scott AFB Clinic Pharmacy is open from 8 a.m. to 5 p.m. with the following guidelines:
To minimize lobby occupancy and exposure, all patients without an appointment in the Medical Group will be required to call the pharmacy or use TRICARE online to activate their prescriptions.
Paper prescriptions may be left in the drop box outside the facility for next day pickup.
Patients should call (618) 256-7345, Options 2,1,2 to reach the pharmacy, and TRICARE online instructions are below.
Call-in refills are still available for pick up at the Satellite Pharmacy.
Additionally, patients may also set up their prescriptions with Express Scripts for home delivery.
--The main pharmacy is open for completed prescription pick up only.
--No prescription drop-off or in-person activation, except for patients with an appointment in the Medical Clinic.
--There is a 24-hour turn-around time for new prescriptions. You must activate your prescription online or by phone.
--If your doctor gives you a paper prescription, ask them to electronically prescribe it to “DOD Scott Ephcy” (Note: controlled substances cannot be electronically prescribed)
--If you have a paper prescription, use the drop box outside the facility for next day pickup.
--There is a 72-hour turn-around time for refill prescriptions
--There are modified hours for refill pick up: 9 a.m. to 3 p.m. only.
Q: Is the Scott AFB Clinic open?
A: In response to the Governor’s Stop Movement/Shelter In Place order, the Medical Clinic will restrict routine care. If you have an existing routine appointment, the Clinic will be reaching out to you with instructions regarding rescheduling
The clinic is OPEN. However, for your safety and safety of others, the 375th Medical Group is limiting the amount of traffic within the clinic.
You may be asked to attend your appointment virtually.
If you think you no longer require your appointment, please call the appointment line at (618) 256-WELL (9355).
Please continue to follow strict hand hygiene, do not shake hands with others, and practice social distancing.
If you become symptomatic, remain at home and contact your Provider Team via Secure Messaging or call the Nurse Advice Line at 1-800-TRICARE (874-2273), option 1.
Q: Is the 375 MDG Mental Health Clinic open?
A: Yes. In an effort to balance routine care with patient safety, the Mental Health Clinic will be providing most services via telephone. If you have a scheduled appointment with the Mental Health, ADAPT or Family Advocacy Clinics, most appointments will not be changed and a Mental Health Provider will contact you on your primary home phone number, listed in your medical record.
For all appointments that require an in-person visit, or for specialty evaluations that are currently not being offered, the Mental Health Staff will contact you to discuss those details. This will be in effect until further notice. If you need to change your primary contact phone number or have any additional questions please contact the Mental Health front desk at 618-256-7386. The Mental Health Flight is committed to continue providing all Active Duty Members with the highest quality care we can in these difficult times.
We thank you for your patience and understanding during this transition period.
375th MDG Mental Health Tips - Purell for your thoughts: An everyday guide to sanity
Tips For Social Distancing, Quarantine, And Isolation During An Infectious Disease Outbreak
Mental health resources: The following are resources for supervisors as you focus on the well-being of your teams. Due to COVID situation, Mental Health is not able to provide routine care, but have several resources you can turn to:
For non-crisis care:
• Military OneSource: 1-800-342-9647 for family members
• If you are Active Duty, GS employee, or CTR who continues to report for duty and need focused assistance related to current stressors, please call us at 618-256-7386 during duty hours (0700-1630)
For crisis care:
• Call 911 or go to the ER/ED at a local hospital
• National Suicide Prevention Lifeline (24/7): 1-800-273-8255
• Active Duty please contact the Mental Health Clinic at 256-7386 during duty hours
(7 a.m. to 4:30 p.m.)
Q: What is mission critical status? How does it differ from mission essential?
A: Mission essential status is for weather-related concerns, while mission critical status is defined by Department of Defense Instruction 1035.01, Enclosure 3, paragraphs 2 f-g, and deals with personnel needed to continue national defense and global mission objectives. This will be determined by individual unit commanders. If you are unsure if you are mission critical, contact your supervisor.
Q: How long will we be in this status?
A: Latest information from Wing leadership has been posted here: Mission Command Guidance - 30 March 2020
Q: How does the Illinois “Shelter at Home” order affect Scott AFB?
A: You will still be able to do those things essential to your basic needs. All local roads, including the interstate highways and tollways, will remain open to traffic. As far as duty status is concerned, we still have a global mission to accomplish. Unless directed otherwise through your chain of command, there is no change to your duty status.
That said, personnel who are sick should stay home, advise your supervisor, and call your provider. If you experience symptoms such as moderate-to-severe difficulty breathing, severe chest pain, high fever or inability to hold down fluids, notify your primary care manager and seek care immediately. Your compliance with the Governor’s order during your off-duty time will help to stem the spread of COVID-19.
For more information, please visit this link to the Governor's COVID response page: https://bit.ly/2WxLNiU
Q: How do I access the Virtual Private Network if I’m teleworking?
A: You will receive an email with detailed instructions on how to properly access the VPN. If you have any questions, contact the Scott Cyber Operations Center at (618)256-2666, option 4.
Q: How does mission-critical status affect civilian employees?
A: If you are not deemed mission critical as defined by DoD guidance or are not registered/identified for teleworking, you will be put under administrative leave and sent home under weather and safety concerns. Employees should complete their time cards in ATAAPS showing the right code before they go home. You will continue to get paid. Please contact your supervisor for further guidance.
Q: How am I affected by the DoD travel restrictions?
A: The following actions are being taken by Scott AFB in response to DoD-directed travel guidance regarding COVID-19:
MILITARY MEMBERS: Official leave, normal off-duty time or pass allowances for military members will be restricted to a 50 mile radius of their residence in accordance with the 13 March memo for Stop Movement for all Domestic Travel. For questions on PCS, TDYs, leave, and concurrent travel, please refer to our Travel Guide and PCS Entitlements FAQ, which can be found on our webpage at scott.af.mil under the Resources tab.
CIVILIANS: For Civilian-specific guidance, to include movement, recruiting actions, telework, leave, and duty status, refer to https://mypers.af.mil/app/answers/detail/a_id/46583. Civilian personnel movement execution guidance will be forthcoming and will be transmitted to the civilian personnel offices.
NAF EMPLOYEES: (UPDATED 18 March 2020) For Non-Appropriated Funds (NAF) employee inquiries please submit through myPers via https://mypers.af.mil/app/categories/c/3204/p/2569 so the team can capture inquires and responses. For Air National Guard specific guidance, contact the ANG Command Center at DSN: 612-6001 or commercial (240) 612-6001.
FAMILY MEMBERS: Travel for family members is not prohibited by this restriction; however, travel outside the local area is highly discouraged.
EXCEPTIONS TO THE POLICY: Exceptions will be limited and granted on a case by case basis. Exceptions can be made by the first GO in chain if the travel is 1) determined to be mission essential; 2) necessary for humanitarian reasons; or 3) warranted due to extreme hardship.
A: Employees will fall into three primary categories
· Mission Critical(non-telework or telework capable): Employees whose job functions identified as critical to performance of the mission (i.e., continue operations, job functions that cannot cease during a public health emergency). Employee must continue to work, where and as directed.
· Employees approved for regular and situational telework: Non-mission critical employees who are not able to report to their assigned office location due to office closure or dismissal, shall telework each regularly scheduled work day during the emergency situation or request leave as appropriate. Supervisors may administratively excuse designated teleworkers from teleworking on a case-by-case basis.
Administrative Leave (sub-code Weather and Safety Leave): Employees prevented from safely traveling to or performing work at an approved location. Employees not in one of the other two categories will be put under this category. Employees should complete their time cards in ATAAPS showing the right code before they go home. Employees on admin leave should remain available and ready to work, as needed.
Q: What paperwork and training must be accomplished for mission critical teleworking employees?
A: Supervisors and employees must complete telework training (https://www.telework.gov/) and complete a telework agreement (DD 2946). This can be done from your telework location.
Q: Who is responsible for certifying my timecard?
A: It is the responsibility of the employee’s Certifier to certify timecards in ATAAPS. This ensures employees are paid accurately and on-time. The local Finance Office DOES NOT have the capability to Certify timecards for other units in ATAAPS.
Q: Can I access ATAAPS without VPN?
A: Yes, ATAAPS can be accessed on any CAC enabled computer on commercial internet without being logged into VPN.
Q: If I’m unavailable, and have not concurred my timecard, will it be certified?
A: Typically, employees Concur their timecards before its Certified. However, if an employee is unavailable, then the unit Timekeeper can enter the employees time into ATAAPS on their behalf before the end of the pay period. The employee’s Certifier will then certify their employee’s timecard once the Timekeeper has completed all actions. Please work with your unit Timekeeper and Certifier to ensure your timecard is correct to ensure it will be certified before the end of a pay period.
Q: How do I code my timecard if I am teleworking?
A: Timecards should be coded as regular hours, then add subcode HZ/Oth and select TS for telework situational.
Q: How do I code my timecard if I am on administrative leave for weather and safety?
A: Timecards should be coded as LN for admin leave, then add HZ Other and select PS for weather and safety leave.
Q: How do I out-process if I am retiring or resigning?
A: With government furnished equipment– Employees will need to come in and out-process through their organization. Their leadership chain will keep their appraisals and CAC card and provide to Civilian Personnel once the health emergency has ended.
With no government furnished equipment - Employees will need to contact their supervisor via telephone to virtually out-process. They must also mail their CAC card to 375 FSS/FSCA, 215 Heritage Dr. Room 101, Scott AFB 62225.
Q: What options are available for DoD civilian employees, if schools and child care facilities that their children attend are closed but the employees are teleworking?
A: An Air Force waiver approved through Dec. 31, 2020, authorizes employees to perform telework during an emergency with children or other persons requiring care or supervision present at home. Employees must still account for work and non-work hours during his or her tour of duty and take appropriate leave (paid or unpaid) to account for time spent away from normal work-related duties (e.g., to care for a child or dependent). Supervisors may authorize alternative work schedules (compressed or flexible work schedules) that provide for flexible work days and/or work hours.
Q: Can a supervisor change my status of admin leave to mission critical or vice versa (Civilian employees only)?
A: Yes, as the health emergency is evolving, there may be new/changing mission critical tasks. Your supervisor will inform you of any changes. Civilian employees on admin leave should remain available and ready to work, as needed.
Q: Can an organization implement shift work? If so, what are the pay implications?
A: Yes, organization may initiate a change in work schedule to allow its workforce to work shifts as a means to mitigate community transmission of COVID-19. In doing so, leadership needs to evaluate entitlements for premium pay (e.g. night pay), scheduled and unscheduled overtime, and other compensation requirements. A change to shift work will also need to be adjusted in ATAAPS.
Q: Can mission critical civilian employees request leave?
A: Yes, mission critical civilian employees can request leave. Leave approval is subject to needs of the organization. Leave may not be denied solely because an employee is projecting to travel outside of the local commuting area. Leave approved is charged in the appropriate leave category (i.e. sick, credit, annual, etc.); it is not administrative leave.
Q: Can civilian employees take sick leave if they are asymptomatic?
A: No. Civilian employees may only take sick leave when they are ill or to care for a family member as prescribed under the Office of Personnel Management’s (OPM) sick leave regulations.
Q: How will this affect ID checking at the gate?
A: Starting March 17, 2020, our Defenders moved to hands-free ID checking. As you arrive at our installation gates and visitor centers, please follow these three steps: 1) Reach out and display your ID with the barcode side up so it can be scanned. 2) When prompted, flip over the card with an unobstructed view of the front side. 3) Please do not proceed through the gate until directed to do so by the Defender. We also recommend that you allow for additional travel time.
Q: How will this situation affect gate hours?
A: The main Shiloh gate and the Belleville gate hours are unaffected. However, the school gate will remain closed until Scott Elementary reopens, and the Cardinal Creek gate closed beginning March 17. The visitor center moved to new hours (6 a.m. to 3 p.m. Monday through Friday, closed on weekends).
Q: How will this affect base access?
A: There are no additional restrictions on who has base access or who can obtain a visitor’s pass, but it is highly discouraged to bring non-mission critical personnel on base. For the most current information, you can call the visitor center at 618-256-2008. The visitor center will move to new hours (6 a.m. to 3 p.m. Monday through Friday, closed on weekends).
Q: How will this affect gate guard duty?
A: We are using fewer gate guard volunteers, as there is less traffic coming on base each morning. If you are scheduled for gate guard duty and unsure about reporting, please contact your supervisor for clarification.
Q: How will the Child Development Center and Youth Center be affected?
A: The CDC and School Age Program (SAP) will continue to operate for currently enrolled children whose parents are identified as mission critical and are physically required to be present at work (not teleworking), Monday through Friday from 0630 to 1800. New enrollments and hourly care will not be accepted.
Open recreation, youth sports, instructional classes and teen/preteen operations are suspended until further notice.
Family Child Care homes will continue to operate as identified in parent agreements. Please contact your FCC provider for information specific to each home. If you know of anyone who lives in base/privatized housing who would like to become licensed to provide care in their home, please contact the FCC office at (618)256-8047.
Q: How will this affect food establishments on base?
A: Food operations will continue on a to-go basis only. The Nightingale Inn Dining Facility will only be open to all eligible patrons, and it will be to-go only. Other food establishments will be open to all patrons on a to-go status. The Scott Event Center, Cardinal Creek Snack Bar, and Joe’s Asian are closed. Common Grounds will move to new hours (6 a.m. to 1 p.m.) beginning March 23. The Stars and Strikes Bowling Alley will be closed to bowling services but will continue to serve food to-go. For full listing see the consolidated services list.
Q: How will the Scott AFB Commissary and Base Exchange be affected?
A: The Scott AFB BX will be open 9 a.m. to 6 p.m. Monday-Saturday and 10 a.m. to 6 p.m. Sunday. Please see the consolidated base service list on our webpage and Facebook for detailed information on additional BX services hours. The commissary will be open 10 a.m. to 7 p.m. They will halt “early bird” shopping hours to allow more time for cleaning and re-stocking. Additionally, in an effort to protect high risk patrons (>65 years old) who are more at risk to COVID-19, the commissary will have high risk patron designated hours from 9 a.m. to 10 a.m. on Mondays, Wednesday, and Fridays. During these hours, the store will be closed for non-high risk (<65 years old) patrons. The commissary is also conducting 100% I.D. card checks at the entrance of the store and revoked the visitor policy to reduce the number of people in stores and help with social distancing, crowd control, etc.
Due to increased demand for some items, the facilities are limiting purchases of the following:
Items limited to ONE (1) per ID card holder:
• Masks • Hand sanitizers • Disposable gloves • Disposable face masks • Rubbing alcohol • Thermometers • Disinfectant wipes • Disinfectant cleaners and sprays • Paper towels • Bleach • Toilet paper
Items limited to TWO (2) per ID card holder:
• Multi-pack water
Q: Will the Military Family Life Consultant (MFLAC) continue providing services?
A: The Airman and Family Readiness Center is closed and common gathering places are unavailable for use. As a result, the MFLAC services will be discontinued until further notice. We are looking at other ways to continue to provide this service. More to follow.
Q: How does this affect the Equal Opportunity office?
A: The EO office will provide customer service through emails and phone calls. If you require any EO assistance, please email our org box at firstname.lastname@example.org or contact the Command Post at 618-256-5891. The org box is being checked daily by all EO counselors who will be able to assist with any military/civilian EO complaints. All mandatory classes are postponed until further notice.
Q: How does this affect the Sexual Assault Prevention and Response Office?
A: Available upon request. If you need immediate assistance with a sexual assault, please call the 24/7 SAPR HELPLINE at 618-256-7272. If you need to speak with the SARC, call 618-402-4803.
Q: How does this affect IG Complaints Resolution?
A: By appointment only. Please leave a message at 618.256.4744 or via email 375AMW.IG@us.af.mil, and we will contact you as soon as possible.
Q: How will the Official Mail Center and Postal Service Center be affected?
A: As of March 20, 2020, the Official Mail Center and Postal Service Center will remain open from 9 a.m. to 3 p.m. OMC has suspended mail delivery. Activity distribution offices (ADOs) will be able to pick up and drop off official mail between 11 a.m. and 2 p.m. at the OMC.
Q: How will the Scott Event Center, Arts and Crafts Center, Stars and Strikes Bowling Center, and Outdoor Recreation be affected?
A: The Scott Event Center, Arts and Crafts Center, ITT and Outdoor Recreation will be closed until further notice. The Scott AFB Library is closed. The Stars and Strikes Bowling Center will be closed to bowling services but will continue to serve food to go.
Q: How will the Base Library be affected?
A: The Base Library is closed until further notice.
Q: How will the Airman and Family Readiness Center and their services (Transition Assistance Program, Air Force Aid) be affected?
A: Although the Airman & Family Readiness Center is closed, teleworking staff are working behind the scenes to prioritize task completion for those servicemembers with Dates of Separation/Retirement that are within the next 60 days. We understand the impact the cancellation of TAP-related briefings and appointments are having and will continue to communicate with those members with the soonest final-out dates first, beginning with those with final out appointments scheduled between now and 1 April, second are those with DOS/DOR dates in April or May. Those members with DOS/DOR within these timeframes may email the A&FRC TAP org box, 375FSS.AFRC.TAP@us.af.mil or may call the A&FRC at (618)256-8668 and leave a message. Email/phone replies will be provided in order of DOS/DOR. Those outside the 60 day window will be contacted as soon as possible after other priority groups are addressed. Wounded Warriors and others with short notice separations will be prioritized. The A&FRC requests that members with DOS/DOR beyond 1 June refrain from contacting the A&FRC at this time. A&FRC staff will begin contacting those with DOS/DOR beyond 1 June as soon as possible. Thank you for your patience and understanding during this time.
For non-emergency travel AFAS requests, members should complete the AFAS online application as stated above. A&FRC staff will follow up with all requests as soon as possible. Members from sister services should follow same procedures as above. Requests for emergency financial assistance after traditional duty hours should be made through the American Red Cross at, 1-877-272-7337.
Casualty Services will be available remotely during this time. To report an active duty death, please call the Casualty phone at (618)304-5070 to reach an on-call counselor. Retiree deaths may be reported to (618)256-6508 and voicemails will be returned daily. For general Casualty or Survivor Benefits questions, please email the Casualty org box, email@example.com.
Face to face Adult MFLC services are not available at this time. Should virtual services become available in the future we will notify the installation. In lieu of face to face MFLC services, members are encouraged to contact Military One Source at 1-800-342-9647, 24/7, to request telephonic counseling.
Q: Will the base fitness centers be closing?
A: The base fitness centers will be closed until further notice while they undergo deep cleaning, including 24/7 access and the fitness assessment cell.
Q: Will this affect Security Forces hours?
A: The 375th Security Forces Squadron has temporarily stopped the issuing of restricted area badges. PIN resets will be available Monday through Friday from 11 a.m. to 1 p.m.
Q: How will the Military Personnel Flight be affected?
A: The MPF will be moving to appointment only operations on a case-by-case emergency basis. Emergencies include an ID card expiring by the end of the month, processing retirements and separations scheduled for the end of the month, and CAC lockouts for mission critical personnel. Call (618)334-4874 to schedule appointments.
Q: How will the Civilian Personnel Flight (APF and NAF) be affected?
A: Both Civilian Personnel and NAF HRO will be closed.
Q: How will the 375th Civil Engineer Squadron services be affected?
A: The 375th CES will be limiting service request responses to emergencies only. Emergencies include risk to mission, life, safety, health or facility damage, such as disruptions in service, water outages, power outages, exposed utility lines, unsecured facilities, and overheating communications equipment due to HVAC outages. Emergencies are not inoperable lights, HVAC too hot or cold (except in dorm rooms), leaking faucets, etc. For all emergencies, please call 618-256-2202.
Q: How will Professional Development courses, Military Tuition Assistance (TA), and Professional Military Education (PME) such as Airman Leadership School and First Term Airman Course be affected?
A: ALS classes may be delayed, further information will be sent out on how it may impact the next class as it becomes available. All FTAC and Professional Development courses scheduled in the Scott Professional Development Center (Bldg. 1930) have been cancelled through the end of the month. Tuition assistance issues will be worked remotely. Please contact Ms. Tammy Gause, firstname.lastname@example.org, or Ms. Ladonna Livingston, email@example.com.
Q: How will this impact Scott Military Communities?
A: All scheduled community events hosted by HMC will be suspended until at least April 1, 2020. In addition to limiting mass gatherings, our community centers and any common HMC resident amenities will also be closed for access unless there is an extenuating circumstance, such as a scheduled move-in or necessary meeting with on-site personnel that would not be able to be handled remotely.
Q: Will this affect PT testing?
A: Fitness testing has been cancelled until June 2020. Please see the myPers Article @ https://mypers.af.mil/app/answers/detail/a_id/46625
Effective 17 March 2020, all Official Fitness Assessment Testing is cancelled until June 2020.
Members who are due for their Official Fitness Assessment in March will test in 6 months, September 2020
Members who are due for their Official Fitness Assessment in April will test in 6 months, October 2020
Members who are due for their Official Fitness Assessment in May will test in 6 months, November 2020
FACs must ensure that AFMMS II is updated to reflect a Commander Composite Exemption on each member who is due for their Official Fitness Assessment in March, April and May. FACs must also ensure the expiration dates reflect the same due dates indicated above to prevent members going into a non-current status.
Fitness Testing will resume on June 1, 2020, unless further guidance is published.
Q: Will Weighted Airman Promotion System (WAPS) testing be affected?
A: Air Force officials announced March 23, 2020 that Weighted Airman Promotion System testing is postponed through May 11 to help reduce the spread of the Coronavirus Disease-19 (COVID-19). Installation commanders have the authority to determine testing center availability to maintain health and safety. As a result of some centers not being available for testing due the COVID-19 outbreak, current WAPS testing is postponed through May 11. Airmen can voluntarily elect to test prior to May 11 pending testing center availability. Additionally, Airmen who have already tested will not retest. Any Airman who is unable to test within the extended testing cycle window will be automatically considered for in-system supplemental promotion once they are able to test. Air Force officials will continue assessing the situation and make adjustments as necessary. Airmen should contact their testing control office and chain of command for additional information.
Q: How does this affect the Air Show and other community relations events?
A: The Air Show has been cancelled for 2020. The Department of the Air Force is suspending public outreach activities and support to community events both CONUS and OCONUS (as covered in AFI 35-105) through 15 May. This suspension includes, but is not limited to, on-base and civilian-sponsored airshows, band performances and community engagements and meetings which involve large gatherings (speaking engagements, community meetings on installations, base tours, Pentagon visits, etc.).
Q: How does this impact PCS moves?
New Accessions: Airmen being accessed into the Regular Air Force are authorized travel in accordance with Basic Military Training and Technical Training Student/Graduate Travel guidelines. Graduates with assignments to Level 3 COVID-19 locations will be diverted. AETC will continue recruiting and accessing Airmen, OTS and ROTC will continue as well as ACSC, AWC, and Advanced Air and Space Studies. Normal PCS entitlements apply; status quo.
Continued PCS—PCS Entitlements: Personnel who have already initiated CONUS-to-CONUS (to include AK, HI and U.S. territories) travel as well as OCONUS-to-CONUS or CONUS-to-OCONUS travel to Level 2 COVID locations may continue travel so long as there is no travel to a Level 3 COVID location. Concurrent travel to OCONUS COVID-19 Level 2 locations is NOT authorized. In most cases, so long as the Service member and dependents are in an “awaiting transportation” status, per diem is authorized. If a member and dependents have been ordered to return to the old permanent duty station, then the service member will be placed in a TDY status and dependents will remain in a PCS status.
PCS Placed on Hold--PCS Entitlements: For Service Members who were supposed to PCS and have been ordered to remain in place, have/have not out processed, shipped HHG and/or terminated their lease, etc., they and dependents may be entitled to the standard PCS Per Diem Rates. Standard PCS per diem rates are $151 per day: Members receive 100% entitlement, spouses and dependents over 12 years old receive 75% and dependents under 12 years old receive 50%.
PCS Order Amendments: Work with 375 FSS (375FSS.Outbound.Assignments@us.af.mil) to amend all PCS orders to include certain statements that authorized the delay. This will help members claim extended PCS entitlements when they file their PCS travel voucher at their next duty assignment.
TDY Entitlements while in PCS Status: Members are entitled to TDY entitlements if they were ordered to return to their last duty station; unit funded with ESP Code C1. If dependents accompany the member back to their last duty station, then they would be authorized standard PCS entitlements.
BAH / BAS: Members will continue to receive BAH from their last duty station while delayed. Dorm Resident Airmen (E4 and below) who have out-processed the dorm, and are delayed from PCS’ing due to the stop movement will receive Transit-rate BAH and BAS.
All other PCS entitlements apply:
Gov’t Travel Card (GTC): Members can use their GTC to pay for lodging during this stop movement. If members need their GTC credit limit, then they must work with their unit GTC Monitor (see atch 4: Credit Limit Increase Form). Unit GTC Monitor can increase credit limit to $10K.
Advance DLA: If members have PCS orders, then they may request Advance DLA from Finance.
Military Pay Advance: If members are within 90 days of PCS’ing, then they may request a military Pay Advance.
Any general finance questions may be sent to 375.AMW.FINANCE@us.af.mil or call 256-1851.
Q: How does this impact deployments?
Airmen – military and civilian – who are tasked to deploy will continue preparing for their respective deployment; preparation includes all pre-deployment activities such as processing and training, and applies to all operating forces, including voluntarily and involuntarily activated Reserve Component members. For more, see: www.afpc.af.mil/Home/Coronavirus/
Q: How does this affect Military Pay Issues for members with restriction of movement?
Commanders will work with 375 MDG to determine if a member has been exposed or is suspected of exposure. Once determined, Commanders will sign a memo ordering members into lodging. Members have to be ordered into lodging by their commander.
There are two options for payment or reimbursement of lodging. Commanders can pay for the lodging with their unit Government Purchase Card (GPC). Units must ensure only lodging room rates / taxes are put on the GPC. Room service, movies, food, beverages are a personal expense to the member and must not be ordered while the Government Purchase Card is on file. Member is no longer entitled to Hardship Duty Pay (HDP) if their unit is partially or fully paying for lodging. No other allowance is included or authorized. For the Dorm members, units will make arrangements to ensure delivery of meals from the DFAC.
Members are reimbursed HDP-ROM at $100.00 a day (Pro Rated), not to exceed $1,500 total. HDP is a taxable wage. If lodging goes over $100.00 a day, members will pay the additional lodging expense. There is no other authorization to reimburse the member for additional lodging costs. Members must provide signed memo from the commander with a paid lodging receipt.
Only HDP-ROM is paid. HDP-ROM is not meant to fully reimburse members for their lodging costs. It is only meant to off-set members lodging costs if they are ordered into lodging by their commander.
For reimbursement of the HDP-ROM entitlement, members will submit their Commanders letter (use template labeled “HDP-ROM CC Memo Template” under FINANCE MEMORANDUMS) and a lodging receipt to Finance (375.AMW.FINANCE@us.af.mil / 256-1851). Again, lodging will not be reimbursed, but a lodging receipt is required to be submitted to receive HDP-ROM.
Members who have PCS’d to Scott but are on restriction of movement (isolated or quarantined after arrival at the new Permanent Duty Station (PDS) and before TLE begins) may receive the standard PCS Per Diem Rates.
The member will not sign into the unit until they are cleared to come off of restriction of movement and will use that sign in date on their PCS voucher. See TLE section for explanation of entitlements while on restriction of movement.
PCS Placed on Hold--PCS Entitlements: For Service Members who were supposed to PCS and have been ordered to remain in place, have out-processed/have not out processed and shipped HHG and/or terminated their lease, etc., they and dependents may be entitled to the standard PCS Per Diem Rates.
Continued PCS—PCS Entitlements: Personnel who have already initiated CONUS-to-CONUS (to include AK, HI and U.S. territories) travel as well as OCONUS-to-CONUS or CONUS-to-OCONUS travel to Level 2 COVID locations may continue travel so long as there is no travel to a Level 3 COVID location. Concurrent travel to OCONUS COVID-19 Level 2 locations is NOT authorized. In most cases, so long as the Service member and dependents are in an “awaiting transportation” status, standard PCS Per Diem Rates are authorized.
Standard PCS per diem rates are $151 per day: Members receive 100% entitlement, spouses and dependents over 12 years old receive 75% and dependents under 12 years old receive 50%. Members must maintain all lodging receipts in order to receive the full standard per diem allowance.
Members will not be charged PCS leave unless member goes over travel days after stop order is lifted or arriving members go over travel days after restriction of movement is lifted.
PCS Order Amendments: Work with 375 FSS (375FSS.Outbound.Assignments@us.af.mil) to amend all PCS orders to include certain statements that authorized the delay. This will help members claim extended PCS entitlements when they file their PCS travel voucher at their next duty assignment.
Q: I started my PCS but was ordered to return back to the duty location or proceed to an alternate location.
TDY Entitlements while in PCS Status: Members are entitled to TDY entitlements if they were ordered to return to their last duty station; unit funded with ESP Code C1. If dependents accompany the member back to their last duty station, then they would be authorized standard PCS entitlements. If a member and dependents have been ordered to return to the old permanent duty station, then the service member will be placed in a TDY status until they return to the PDS.
Upon return to the PDS, members will receive PCS entitlements and both member and dependents will remain in a PCS status. Members will remain in TDY status if they are directed to travel to another PDS location or directed to remain in place. The members unit will fund the TDY order for the member.
PCS Order Amendments: Work with 375 FSS (375FSS.Outbound.Assignments@us.af.mil) to amend all PCS orders to include certain statements that authorized the delay. Also provide FSS with a unit fundcite with ESP Code C1 to pay for the TDY portion of the voucher.
Basic Allowance for Housing (BAH) / Basic Allowance for Subsistence (BAS)
Members will continue to receive BAH from their last duty station while delayed. Dorm Resident Airmen (E4 and below) who have out-processed the dorm, and are delayed from PCS’ing due to the stop movement will receive Transit-rate BAH and BAS.
Also, until rescinded, members ordered into lodging for quarantine/isolation are authorized to receive Government-provided meals from the Dining Hall without charge and will also receive, or continue to receive, BAS at the applicable standard monthly rate without automatic deduction. This entitlement applies to members who are who are restricted in their movements—for self-monitoring, to protect the health of our personnel and their families, or to assure essential mission function capability, and are housed in Government quarters (unaccompanied or leased) and subsisted through Government-provided meals (from a Government/appropriated fund dining facility or a Government-contracted vendor).
NOTE: Dorm Airmen who are ESM members would have to be ordered into lodging by their commander AND receive HDP-ROM to receive BAS without deductions. However, if any members lodging is paid by their unit using their unit’s GPC, then those members are not entitled to HDP-ROM. Therefore, that means Dorm Airmen would not be authorized BAS without deductions. Regardless, all members ordered into lodging will be provided free meals from the Dining Hall. See HDP guidance above for other details.
Q: How does restriction of movement affect my TLE entitlement for my most recent PCS?
If upon arrival at the new PDS, a member is ordered into restriction of movement for self-monitoring (and dependents reside with them), the payment of TLE may be deferred until expiration of the self-monitoring period.
If ordered to restriction of movement and members resides separate from dependents, TLE may be paid concurrently to dependents while the member receives per diem allowances during isolation.
In cases where members and/or dependents have been receiving TLE, as applicable, at the old PDS, but are unable to commence PCS travel due to temporary travel restrictions directed by the Secretary of Defense, such members and dependents should be considered to be in an “awaiting transportation” status. Commanders are encouraged to convert members and/or dependents to per diem entitlements in order to preserve members TLE eligibility for future use.
Government Travel Card use and Advance Pay
While members are in a PCS status, all other PCS entitlements apply:
Gov’t Travel Card (GTC): Members can use their GTC to pay for lodging during this stop movement.
If members need their GTC credit limit increased, then they must work with their unit GTC Monitor to submit a GTC Credit Limit Increase Form. The Unit GTC Monitor can increase credit limits to $10K, but if more credit limit is needed, then the Unit GTC Monitor must work with Finance.
Place PCS’ing members GTC Accounts in Mission Critical Status if they have been delayed to PCS to their next PDS due to temporary travel restrictions directed by the Secretary of Defense.
Dislocation Allowance (DLA) Advance / Military Pay Advance:
DLA Advance: If members have PCS orders, then they may request a DLA Advance from Finance.
Military Pay Advance: If members are within 90 days of PCS’ing, then they may request a military Pay Advance.
It is highly encouraged members only use the DLA and military pay advance for expenses that are related to their PCS. For example, paying off expenses on their government travel card.
Q: What type of allowances am I authorized being separated from my dependents?
FSA-Restricted may be authorized to members whose dependents either:
Travel to a safe-haven that is not at or near the PDS.
Dependents are not in the area of the PDS and no longer are authorized concurrent Government-funded travel to join the member at the PDS.
Entitlement to FSA-R begins on the date the dependents depart the PDS area or the date Government-funded concurrent travel of dependents is suspended, as applicable.
FSA-R may be paid to members who are separated from their dependents due to suspension of Government-funded concurrent travel of dependents (including suspension of concurrent travel from one CONUS PDS to another CONUS PDS)
Eligibility begins to accrue on the date of the suspension.
FSA is not payable if the members spouse/dependents does reside in the area of the member’s duty location.
FSA-Temporary: FSA-T may be paid to members separated from their dependents as a result of travel being halted at the location of a short-term TDY of less than 30 days (including TDY locations in conjunction with PCS), provided that the length of the period during which a member is held over at the TDY location combined with the period of the originally TDY exceeds 30 consecutive days; entitlement is for the entire combined period.
Amendments to PCS Orders will need to state the circumstance that led to the separation, along with the dates and a DD Form 1561 to receive the allowance.
Members separated from their dependents (or Service member spouses) solely as a result of their leave travel being halted, delayed, or cancelled are not entitled to FSA.
Q: Government-Funded concurrent travel of my dependents has not been authorized for a PCS to another PDS in the U.S, in the U.S.
Commanders may authorize FSH allowance for such members at the new PDS, provided that member otherwise qualifies for the allowance, including that the dependents do not actually reside at or near the new PDS and that Government quarters at the new duty station (to include unaccompanied Government quarters or shipboard quarters) for such member are unavailable.
In such a case, and notwithstanding paragraph 10.c.(4). of Enclosure 3 of DoDI 1315.18, Procedures for Military Personnel Assignments, dated October, 28 2015 (and incorporating Change 3, effective June 24, 2019), members shall be entitled to BAH at the with-dependents rate based on the dependent(s) location or the old PDS (whichever is more equitable), and FSH (paid at the BAH without dependents rate for a member’s pay grade) based on the location of the new PDS.
Orders and amendments will need to be provided and show that dependent travel was not authorized.
Q: Will my unit be reimbursed the costs associated with COVID-19
Units will utilized ESP Code C1 to identify costs associated with COVID-19. Resource Advisors will need to create unit fund cites to include this ESP Code and are advised to move any associated expenses over to these fundcites.
Units will spend their funds first but once the expenses are moved over, 375 CPTS will work with Headquarters to receive reimbursement. There is no guarantee for reimbursement, but showing the costs in the accounting system will help better the chances.
Any general finance questions may be sent to 375.AMW.FINANCE@us.af.mil or call 256-1851.
As directed by HQ Air Force - 26 Mar 2020
HPCON CHARLIE: High morbidity epidemic or contamination. Substantial HPCON measures: Social distance (limit: meetings, socials, TDYs); shelter-in-place indoors; or, if directed, don respirators; mass distribution of medical countermeasures, if applicable.
UPDATED MARCH 22, 2020, 6 p.m.
AAFES up to date info please see: https://bit.ly/2JbBFo6 OR www.facebook.com/ScottExchange/
Airman & Family Readiness Center: For time-sensitive TAPS requirements, please email the following organizational mailbox (375FSS.AFRC.TAP@us.af.mil), or call 618-256-8668, calls will be returned as soon as possible
Air Force Aid Society: For urgent requests for Emergency Travel, members should contact their First Sgt for coordination and approval, and if approved, complete the AFAS online application at: https://my.afas.org/memberportal. For non-emergency travel requests, please follow the above instructions. AFAS staff will follow up with all requests as soon as possible. Requests for emergency financial assistance after traditional duty hours should be made through the American Red Cross at: 1-877-272-7337.
Base Legal Assistance: By Appointment only. Contact (618) 256-3542
Base Chaplain: The on-call chaplain can be reached at (618) 806-3152. Services and events are suspended until April 1, 2020.
Base PA: All photo studio walk-ins are cancelled. We will handle emergency studio photos on a case-by-case basis. Documentation missions will be pared down to mission critical only. For assistance, call 256-4241.
Bowling Center: Food operations in Bowling will be closed starting Monday, March 30
CE Work Orders: CE will be limiting service request responses to emergencies only. Emergencies are risk to mission, life, safety, health or facility damage such as disruptions in service such as water outages, power outages, exposed utility lines, unsecured facilities, and overheating comm equipment due to an HVAC outages. Emergencies are not inoperable lights, HVAC too hot or cold (except in dorm rooms), leaking faucets, etc. For all emergencies please call 618-256-2202.
--9-10 a.m., M,W,F: High risk patrons age 65 and older have this dedicated time frame to shop.
--10 a.m. to 7 p.m. daily; Shopping available for patrons with valid ID card. 100% ID check is in force, and the visitor policy is temporarily revoked to reduce number of people in the store and to help with social distancing.
--As a reminder, early bird shopping (7-9 a.m.) is suspended to allow more time for cleaning and re-stocking.
Common Grounds: Food operations in Common Grounds will be closed starting Monday, March 30
Comm Help Desk: The 375th Communication Squadron’s ability to provide timely incident response will reduced due to the response to the COVID-19 ongoing issues.
375 CPTS Customer Service: Finance will provide customer service through email and phone calls. Use ESP Code C1 to capture any coronavirus related expenses
· Travel Pay, Civilian Pay, Military Pay: Please call 256-1851 or email one of the following org boxes:
· DTS/GTC: Scott.DTS.Helpline@us.af.mil
· Civilian Pay: 375CPTS.FMF.CivilianPay@us.af.mil
· Military Pay: 375.AMW.FINANCE@us.af.mil
• Civilian In-processing: Future in-processing briefings: Please submit financial documents (EFT, W-4’s, last LES) to the civilian pay org box
• Military In-processing and Separations/Retirements Briefs: Please contact us by email and we will walk personnel through the process and how to fill out all applicable documents.
• Budget Office: Please email the 375 CPTS/FMA org box at: firstname.lastname@example.org
Fitness Centers (James Sports Center/Warmer Fitness Center): Closed (24/7 Access Unavailable) for deep clean.
· Fitness Assessment Cell: Closed
· Beaver Fit: Closed
· Pavilion/Track: Open
· FITNESS TESTING: Effective March 17, 2020, all Official Fitness Assessment Testing is cancelled until June 2020.
· FACs must ensure that AFMMS II is updated to reflect a Commander Composite Exemption on each member who is due for their Official Fitness Assessment in March, April and May. FACs must also ensure the expiration dates reflect the same due dates indicated above to prevent members going into a non-current status.
All 375th Force Support squadrons updates can be found here: www.facebook.com/375thForceSupportSquadron/ OR www.375fss.com
Golf Course: Open for Food Carry-out ONLY
Lodging: Normal Operations
375 AMW/LRA Office: Will be operational so issuing of SIPR tokens and provisioning BUEM devices will be available. If any critical or mission impacting communication issues may arise, please contact the Scott Cyber Operations Center at 256-2666 Opt 4. If any AMC specific communications related issues may arise, please contact the AMC MCCC at 256-1332.
Military Personnel Flight: By appointment only. Contact (618) 334-4874
Nightingale Inn Dining Facility: Regular dining hours (Grab N’ Go and carry-out only!)
Official Mail Center/Postal service Center: 9 a.m. to 3 p.m., customer mail pick-up 11 a.m. to 2 p.m.
Outdoor Recreation: Closed.
Passenger Travel Office and CI Azumano Travel: Will operate with limited face-to-face customer service. Call the Passenger Terminal office at 256-5785, DSN: 576-5785, Stand-by cell: 580-4879. CI Azumano Travel can be reached at 855-879-3219 or email@example.com.
Scott Event Center/Zeppelin’s: Closed
375 SFS/Visitor Center: The Dixon Visitor center will be open Mon–Fri 6 a.m. to 3 p.m.; all Restricted Area Badge issuing appointments are cancelled and will be rescheduled at the earliest.
SFS Restricted Area Badge Issue: Restricted Area Badge resets will be conducted Mon-Fri 11 a.m. to 1 p.m. at building 755.
SFS CATM: Base firing will continue for mission critical personnel ONLY, i.e. TDY and Police qualifications.
Space-A travel sign-up and Passenger Terminal operations: Will continue with limited face- to-face customer service. Call the Air Terminal Operations Center at 256-2023, DSN: 576- 2023, Stand-by cell: 618-910-7970.
COVID-19 Cyber Hygiene
As we move to teleworking, be aware that cyber adversaries are very active. Please continue to exercise proper cyber hygiene while utilizing VPN and government computers as well as personal devices. See attached document for helpful reminders on maintaining proper cybersecurity for those members who are currently teleworking or may go on teleworking status in the future.
Be cautious when researching COVID-19 and be cognizant of adversary cyber campaigns against service members and family members both at work and home. Realize that the adversary is not minimally staffed during this period. In fact, threat actors are taking advantage of the current situation. As of March 8th, there were at least 800 COVID-19 malicious domains registered (https://go.recordedfuture.com/hubfs/reports/cta-2020-0312-2.pdf). Below are reports of adversaries leveraging COVID-19 for cyber operations.
1) Malicious Websites:
Fake Online Coronavirus Map Delivers Well-known Malware | Source: Health Sector Cybersecurity Coordination Center (HC3)
A malicious website pretending to be the live map for Coronavirus COVID-19 Global Cases by Johns Hopkins University is circulating on the Internet waiting for unsuspecting users to visit the website. Visiting the website infects the user with the AZORult Trojan, an information stealing program which can exfiltrate a variety of sensitive data. It is likely being spread via infected email attachments, malicious online advertisements, and social engineering. Furthermore, anyone searching the Internet for a Coronavirus map could unwittingly navigate to this malicious website.
2) Phishing Campaigns:
World Health Organization Warns of Coronavirus Phishing Attacks (https://www.bleepingcomputer.com/news/security/world-health-organization-warns-of-coronavirus-phishing-attacks/) | Source: Bleeping Computer
The World Health Organization (WHO) warns of ongoing Coronavirus-themed phishing attacks that impersonate the organization with the end goal of stealing information and delivering malware. "Criminals are disguising themselves as WHO to steal money or sensitive information," the United Nations agency says in the Coronavirus scam alert. The phishing messages are camouflaged to appear as being sent by WHO officials and ask the targets to share sensitive info like usernames and passwords, redirect them to a phishing landing page via malicious links embedded in the emails, or ask them to open malicious attachments containing malware payloads.
3) Misinformation Campaigns:
Internet's largest social networks issue joint statement on COVID-19 misinformation (https://www.zdnet.com/article/internets-largest-social-networks-issue-joint-statement-on-covid-19/) | Source: ZDNET
In their joint statement today, seven social networks are now coordinating with government healthcare agencies across the world on tackling COVID-19-related misinformation. “We're helping millions of people stay connected while also jointly combating fraud and misinformation about the virus, elevating authoritative content on our platforms, and sharing critical updates in coordination with government healthcare agencies around the world," the companies said. For example, despite being blatantly false and prior to official news, a rumor spread President Trump was preparing to lock down the US went viral on various social networks leading to many Americans prepping and stocking up for a prolonged quarantine stay.
4) Some Trusted Sources:
Centers for Disease Control and Prevention (CDC) COVID-19: https://www.cdc.gov/coronavirus/2019-ncov/index.html
USAF COVID-19 Information Page: https://www.af.mil/News/Coronavirus-Disease-2019/
World Health Organization: https://www.who.int/
Do's and Dont's for teleworking
Coronavirus.gov Site Link
Coronavirus Disease 2019
What is the Government Doing?
State of Missouri Website
State of Illinois Website
DOD TRAVEL RESTRICTIONS
FAQ Travel Restrictions
Updated Stop Movement Guidance
Force Health Protection Guidance
Civilian Supervisor Guidance
FAQ for Civilian Personnel PDF
Hardship Duty Pay
GTC Credit Limit Increase Form
Finance Entitlements Matrix
JTR Revisions for Per Diem
HDP-ROM Memo Template
Meals without Charge Memo
BAS Under Quarantine Accounting Steps
Meals without Charge/BAS Template
TEAM SCOTT MEMORANDUMS
Basic Medical Recommendations For Supervisors
Childcare Services Support for Mission Critical Personnel
Public Health Emergency Declaration
Scott Housing Memo from Hunt Communities
Housing Guidelines for Isolation of Personnel
Press Release - 18 March 2020 - HPCON BRAVO
Local Leave Memo
Traffic Management Advisory - 20 March 2020
Mission Command Guidance - 30 March 2020